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Achievement First Achievement First

Families, you can find our 2021-22 school back-to-school info here.

Office Coordinator

Location: New York
Department: Office Coordinator

School Year: 2021-22

About Achievement First: 

Change requires change agents. Across our growing network of high-performing public charter schools, our students in historically underserved communities enter our doors looking for a great  education. We are looking for you. We are a network of innovators, of dedicated educators  committed to pursuing excellence for ourselves and our students, of content nerds with a deep  knowledge and love of subject matter, and of advocates with an unwavering commitment to  inspiring all students to reach the high expectations that help them succeed.  

We believe in the fierce urgency of now. In our classrooms, our students benefit from high-quality, rigorous and engaging instruction infused with a contagious enthusiasm for content and learning.  Our students know they can and will achieve, and every day we work to provide them with  opportunities for deep intellectual engagement across all subjects and content areas. Our students  will graduate from top colleges and universities and then will have access to all of the life and  leadership opportunities that flow from a great education. Our students will change the world. 

About the Role: 

The Office Coordinator is the face of the Achievement First campus and a key member of the school’s operations team. The primary responsibility of the Office Coordinator is to operate a  welcoming and efficient main office.The Office Coordinator will work closely with the Student Services Manager and will report to the Director of School Operations. The ideal candidate is a highly personable, systematic, and extremely organized worker-bee who deeply believes in the  Achievement First school model and is committed to helping build a network of high-performing  schools. 

Responsibilities of the Office Coordinator will include but are not limited to:  

Front-Office Management 

  • Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school admin team
  • Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner 
  • Receive and distribute mail and shipments 
  • Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families 

Student Information, Data, & Reporting 

  • Use Achievement First’s Student Information System (SIS) to reconcile student attendance daily 
  • Use the SIS to maintain and update all student contact/demographic information, as  directed by the Student Services Manager 
  • Manage student issues, such as processing late arrivals and following-up with the families  of absent students 
  • Assist student services manager and director of school operations with the administration  and processing of regular student tests 
  • Produce accurate and timely student attendance, disciplinary, honor roll, and other reports  for the school admin team 
  • Assist student services manager with compilation of data for various reports 

School Communications & Documents Archive 

  • Produce letters, memos, and other notices 
  • Ensure that past memos, notices, and other school-specific documents are posted to the  Shared Server 

Supplies and Equipment Maintenance 

  • Fulfill staff supply requests 
  • Maintain office equipment (aka ensure copiers are operational and fully stocked with  toner, paper, etc.) 
  • Conduct weekly supply inventory/equipment check and restocks as necessary 

General Support 

  • Assist the Director of School Operations in preparing the campus annually for start up/new school year launch 
  • Support the operations staff 
  • Assist the Director of School Operations with personnel and financial record keeping
  • Assist the Student Services Manager with coordination of school events, test administration and processing, production and distribution of school memos, etc.
  • Assist with filing of documents and records 

Skills and Characteristics 

  • Belief in the Achievement First mission and educational model 
  • Excellent written and verbal communication skills 
  • Solid technical skills and experience with Microsoft Word, Excel, PowerPoint, Publisher and Google Suite 
  • Detail-oriented and highly organized 
  • Highly motivated and capable of seeing projects through from beginning to end
  • Ability to work autonomously as well as take direction as needed
  • A cheerful and welcoming demeanor, customer service
  • Maturity, humility, strong work ethic, sense of humor, and a “whatever it takes” disposition
  • Bilingual in English and Spanish is preferred 

Educational Background and Work Experience 

  • Bachelor’s degree from an accredited 4-year institution or 
    Experience in office management/administrative experience highly preferred
  • Bilingual in English and Spanish is preferred

Salary for this position is competitive and commensurate with experience. Additionally, Achievement First offers a comprehensive benefits package. Teachers receive funds for supplies and materials as well as a laptop computer.

Achievement First is an equal opportunity employer and an organization that values diversity. People from all diverse backgrounds are strongly encouraged to apply. Spanish language proficiency is a plus. You can learn more about diversity at Achievement First here: